How to make management of reagents and consumables in laboratories in various industries no longer difficult?
First of all, everyone knows that there are many types of laboratory consumables. For example, biological and chemical laboratories commonly use chemical reagents, biological reagents, reference materials, reference materials, consumables (test paper/filter paper/glassware, etc.). The procurement, storage, management and use of reagents and consumables are important tasks of the laboratory. , And the most common tasks are outgoing, warehousing, purchasing, and requisition.
The usual practices and problems in the purchase and requisition of traditional laboratory reagents and consumables are as follows:
1. Purchase
Subscribing to purchase is usually when the warehouse clerk proposes replenishment requirements based on the warehouse inventory, or the laboratory managers and users propose purchase requirements based on the needs of experiments, projects or topics.
There are problems:
(1) Except for the warehouse clerk, other people can not see the existing inventory when subscribing, and it is easy to repeat the purchase;
(2) Purchase applications usually require approval before formal purchases. Special reagents and consumables such as highly toxic drugs, precursor drugs, explosive chemicals and expensive supplies also require multi-level approval. If the office space or factory area is large, it will cost More manpower and time, and the approvers are usually high-level leaders, often go out, sometimes no one can be found for a few days.
2. Requisition
There are usually two situations for receiving reagents and consumables after they are out of the warehouse:
(1) No need to return after leaving the warehouse: ordinary low-value consumables, glassware, ordinary chemical reagents, filter paper, test paper, etc.
(2) It needs to be returned after leaving the warehouse: highly drugs, precursor drugs, explosive chemicals and expensive supplies, reagents that require specific storage conditions
Traditional laboratory management requires:
(1) Manual registration is required for requisition and outgoing, and there is a lot of information, and it needs to be entered into the computer for archiving. A lot of information needs to be entered repeatedly, which takes a lot of time.
(2) The reagents that need to be returned should be marked separately, and the recipients should be notified one by one when the return time expires
(3) Special reagents and consumables, such as violent drugs, precursor drugs, explosive chemicals, and expensive supplies, need to be approved before they can be used. Like purchase, the approval may consume more time and manpower.
(4) When returning, it is necessary to register various information, manage strict drugs, expensive reagents, etc., and also need to weigh with a balance, and manually calculate after recording to confirm the usage.
(5) The operation log is not visible, and there is no complete warehousing, withdrawal, and return flow.
In view of the above situation, we can use information-based laboratory management methods, such as the introduction of a reagent and consumable management system, which can better assist inventory management, purchase, purchase, requisition and return, statistical analysis, and accounting records. Using the management system, we can:
1. Clear inventory management, clear all kinds of records such as warehousing, existing inventory, purchase purchase and so on;
2. Automatic identification of hazardous chemicals in storage can help us quickly classify reagents and consumables and store them in separate categories
3. The operation log is automatically recorded, and can be checked at any time for receiving and returning, and online reminding to return
4. Online purchase, requisition, and direct check of existing inventory are available to avoid repeated purchases; online approval can be carried out anytime, anywhere, saving time and effort
5. Online inquiry, price comparison, order placement, check logistics information, and check the income database
6. Connect to the balance, scan the code to identify the reagent when returning, automatically record the weight and calculate the usage after weighing
7. Expansion: access to smart security hardware systems such as smart cameras, temperature and humidity monitoring, infrared monitoring, etc., to create smart laboratories and make management more secure.
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